NII Shonan Meeting
What is the relationship between the NII Shonan Meeting Center and the Dagstuhl Center?
The two institutions are in a good partnership towards the same goal but independently existing without any structural connection. The NII Shonan Meeting has been given a lot of benefit of valuable advice and encouragement by the Dagstuhl Center.
What is the feature of the NII Shonan Meeting?
NII Shonan Meeting are the first international conference following Dagstuhl seminar. Because NII office will help all the invitation procedure and local arrangements, the organizers can focus on organization of the meeting including choosing topics and selecting invitees of the meeting.
Call for Proposals
While the maximum number of participants is 35, can we invite more than 35 people to the meeting or expand the list later?
Yes you can. We always ask organizers to submit the list with more than 50 invitees to hold a meeting smoothly.
Is a budget plan needed?
No.
Can we add organizers after proposal is approved?
No. The information of organizers is quite important in the review, which might have a big influence on the result. Therefore we do not accept any additional organizers after the review is finished.
Can a meeting be held on Friday?
Typically NII Shonan Meeting is held from Monday to Thursday, and the check-in day is Sunday. However, you can arrange a meeting from Tuesday to Friday, if you have any special reasons.
Should a report be published after a meeting?
Yes. NII ask organizers to submit to us a summary report of the meeting, which will be published online in this website and the printed book will be set in Shonan Village Center. Please find here the online reports of past seminars.
Accommodation
Is there any useful websites for transportation to Shonan Village Center?
Please refer the following page for your information.
Can we stay at Shonan Village Center with accompanying persons?
Yes. Please find the detailed information for accompanying guests The website of Shonan Village Center and ask Shonan Village Center the availability of a twin room.
Can participants reserve their rooms for one more day before or after the Shonan Meeting?
Yes, if there is a room available. After you finish the registration of participation in the meeting, you will receive an online reservation form from Shonan Village Center by email around 6 weeks before the meeting. When you send it back, please write your request to the hotel. Or, please contact via the inquiry form of Shonan Village Center.
*Note: The expenses for the extra stay are different from the participation fee of the Shonan Meeting. Each charge is as follows:
Extra stay: 11,770 JPY /per person per night (including breakfast)
[Optional] Lunch: 1,540 JPY, Dinner: 2,750 JPY
*All participants are expected to arrive in the Shonan Village Center on Sunday evening. A welcome banquet is held at the night one day before the meeting starts.
Can we make an inquiries about accommodation?
For accommodations, please directly ask Shonan Village Center.
Is it possible to stay at the Shonan Village Center after the meeting?
Yes. It is possible with extra accommodation expense if there is an available room.
How can we get to the venue from the train station by bus?
Please get off at the last stop.
You can see Shonan Village Center across the street just after getting off the bus at the last stop.
For more detailed information, please visit the web page of the venue (http://www.shonan-village.co.jp/svc/access.html).
Is there any bank around JR Zushi Station?
Seven Bank might be useful (Since some cards may not be accepted, please confirm it in advance on the below site.).
Participation
Will NII offer some financial support?
NII will cover full costs of (overnight accommodation and full board of) the organizers, about half costs of participants from academia, and costs of a banquet, and a meeting room. NII Shonan Meeting will NOT support travels and excursion of any organizers and participants.
Do participants need to make reservation for excursion?
No. Registered participants are automatically counted as participants for excursion. Even if you cannot participate excursion, you will be charged excursion fee around 5,000 JPY.
Are name plates always placed on the table of cafeteria?
We ask hotel staffs to set name plates on the table of cafeteria in order to make a chance to talk with the other participants who doesn’t know each other. However, please note that when the other big groups use the cafeteria as well, they won’t be able to place the name plate on the table since any visitors cannot keep the table in advance at the place.
What should I do when I have a sudden illness during the meeting?
In case of emergency such as a sudden illness during the meeting, please contact the front desk of SVC. Also please be aware of that any costs related to the sudden illness won’t be covered neither by us nor SVC.
VISA to Japan
How can I get the necessary documents for visa application to enter Japan?
Please consult the Embassy or the Consulate of Japan in your locating country. After confirming the necessary documents for visa application, please contact the office of NII Shonan Meeting (shonan[_at_]nii.ac.jp) and ask us for issuing them in an appropriate timing.
Others
You can use PASMO, which is an electronic money card in Japan, not only for transportation but also for purchase.
For more detailed information, please visit here(http://www.pasmo.co.jp/en/index.html).
You can purchase PASMO at Narita Airport Station, Keisei-Line.