A meeting is organized in the following procedures. For the details of how to submit a proposal, please see Call for Proposals.

Prospective organizers submit a proposal including a list of potential participants. Closing days for proposals are June 15th and December 15th.

NII sends back its evaluations of the proposals after about 2-3 months.

NII sends invitations to the prospective participants chosen by each organizer.

Invitees register as participants on the NII Shonan Meeting’s webpage until three months before the start of the meeting.

Shonan Village Center sends reservation forms of accommodation to participants about a month and a half before the meeting.

Participants reserve accommodations at the Shonan Village Center.