Call for Proposals

NII invites international standing scientists to submit proposals for international meetings (with about 25-35 participants) on any topics of informatics. The proposal should clearly motivate the topic of your seminar and include the following items:

  • Meeting Title
  • Organizers (1-page CV for each organizer)
  • Proposed Dates for the Meeting (two or more candidate dates are needed)
  • Description of the Meeting (1-2 pages, in English)
  • Invitee list (Excel list is desirable): Sample of Invitee List
  • Sample Proposal Submission Form *NOTE: This is just for your reference.

Please also see Organizer’s Guidelines for the details of the required information.

Your proposal should be submitted via the following EasyChair page:

The proposal will be reviewed by NII’s Scientific Committee. Once your proposal is approved, our staff will help you to organize the seminar.

We welcome your proposal anytime through a whole year, although submission is closed in June 15th & December 15th. Notification of acceptance is only made after about 2-3 months of each closing day.

*The closing dates have been changed from June, September & December 15th to June & December 15th since 2018.


Time Frame




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NII Shonan Meeting Scheme






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Note of Caution

The Japanese Ministry of Economy, Trade and Industry (METI) maintains a list of foreign entities with restriction in terms of security concerns. Researchers and engineers currently or formerly associated with institutions or companies on this list will be subject to additional screening, which could result in their being considered ineligible to participate in the seminars of Shonan Meetings.

Even not on the above list, the target of additional screening could be persons from any kinds of affiliations which are related to military, weapons and devices of mass destruction.


Organizer’s Guidelines

Call for Book Proposal

NII Shonan Meeting Brochure